sponsorship material guide
Specs, Dates, Details, & More
SIMPLY PUT, WE CAN'T DO WHAT WE DO WITHOUT EACH AND EVERY ONE OF OUR AMAZING SPONSORS.
Your partnership means the world to us!
This guide outlines all the information you'll need to ensure you get the most out of your sponsorship, but should you have additional questions, please let us know!
DUE BY: 01/20/26
company lISTING
PROVIDE THE FOLLOWING INFO FOR EACH ATTENDING MEMBER OF YOUR ORGANIZATION:
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COMPANY NAME
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CONTACT NAME
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TITLE
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EMAIL ADDRESS
PROGRAM AD
PLEASE REFER TO YOUR SIGNED AGREEMENT TO DETERMINE WHICH OF THE FOLLOWING TO SEND:
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FULL-PAGE AD: 6.5" X 9.5" (NO BLEED, 300 DPI)
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HALF-PAGE AD: 6.5" X 4.75" (NO BLEED, 300 DPI) ​
company logo(s)
ACCEPTABLE FORMATS INCLUDE: .JPG, .PNG, .EPS
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FULL COLOR (300 DPI)
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WHITE (300 DPI)
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URL YOUR LOGO SHOULD LINK TO
DUE BY: 01/30/26
VIDEO/STAGE TIME
IF YOUR SPONSORSHIP INCLUDES MIC TIME OR THE OPTION TO PLAY A PROMOTIONAL VIDEO, PLEASE SUBMIT YOUR VIDEO/PRESENTATION SEVERAL WEEKS IN ADVANCE. OUR TEAM REQUIRES AN ADEQUATE AMOUNT OF TIME TO PROPERLY TEST EACH PRESENTATION/VIDEO.
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VIDEO SPECS: UP TO 3:00 MINUTES (.MP4)
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PRESENTATION SPECS: POWERPOINT PREFERRED
CONVENTION SOUTH
MAGAZINE PRINT ADS
PLEASE CONTACT HEATHER DOUGAN FOR SPECS OR DEADLINES RELATED TO ANY PRINT ADS MEANT FOR CONVENTION SOUTH MAGAZINE.
DUE BY: SEE BELOW
E-BROADCASTS
SOCIAL MEDIA
MATERIALS NEEDED 7 DAYS PRIOR TO DESIRED POST DATE. PLEASE COORDINATE POST DETAILS WITH HALEY MCCREIGHT.
PROMOTIONAL ITEMS
PROMO ITEMS FOR THE
REGISTRATION BAG
IF POSSIBLE, PLEASE INDICATE THE NUMBER OF BOXES (BOX 1 OF 3) SOMEWHERE ON THE BOX OR LABEL. SHIP TO THE FOLLOWING:​​
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RENDEZVOUS SOUTH
REG BAG ITEM
750 COMMERCE DRIVE, GULF SHORES, AL 36532
ADDITIONAL PROMO
OR SPONSOR ITEMS
IF POSSIBLE, PLEASE INDICATE THE NUMBER OF BOXES (BOX 1 OF 3) SOMEWHERE ON THE BOX OR LABEL. SHIP TO THE FOLLOWING:​​
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RENDEZVOUS SOUTH
EXTRA PROMO ITEM
750 COMMERCE DRIVE, GULF SHORES, AL 36532
IT IS VERY IMPORTANT TO OUR TEAM THAT WE DO NOT OVERLOOK, MISPLACE, OR MISUSE YOUR ITEMS. PLEASE LET US KNOW WHAT YOU PLAN TO SEND & THE INTENDED USE FOR EACH ITEM. (EXAMPLE: SUNGLASSES FOR REG BAGS, MINTS FOR LUNCHEON TABLES)​
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EMAIL US YOUR TRACKING INFO - THIS HELPS OUR TEAM LOCATE YOUR ITEMS ONCE ON-SITE.
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SEND ENOUGH ITEMS FOR: 200 CONFERENCE ATTENDEES
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ALL SHIPMENTS MUST BE DELIVERED BETWEEN: FEBRUARY 16-20, 2026
UNLESS OTHERWISE SPECIFIED, PLEASE SUBMIT ALL MATERIALS TO:
*BE AWARE THAT NOT ALL ITEMS LISTED ARE INCLUDED WITH EACH SPONSORSHIP TYPE/LEVEL. PLEASE REFER TO YOUR SIGNED AGREEMENT FOR FULL DETAILS.
STILL GOT QUESTIONS? CONTACT US!
EVENT DETAILS & GENERAL INFO:
SPONSORSHIP SALES & ConventionSouth MAGAZINE:
MARKETING & SPONSORSHIPS: